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Forums > User Community Forums > Marketing and Event Professionals
Subject: How do you manage an event with 2 speakers in different locations?
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silverstewart
Posts:4
03/07/2007 1:56 AM Alert 
We have one coming up. Any tips on making it more coordinated and avoiding the technical "glitches"?
ddavidson
Posts:41
05/01/2007 10:53 PM Alert 
We very often have event speakers in mulitple locations. We do find that using a speaker phone is a problem. I can locate our best practices for managing a multiple speaker event and publish to the community. We are actually thinking about doing a Community Jam Session in June which might involve multiple speakers from several locations.

diane from WebEx
jnewcum
Posts:15
05/16/2007 8:50 PM Alert 
We've found the best way to manage two speakers in different locations is manageable and might I say easy if you have the right equipment in place. We use a Polycom conference phone for to capture the audio. The remote presenter should be wearing a headset phone set. The remote presenter either calls you on your conference phone or you call the presenter. The audio is run through our mixing board into our record computer. This audio is then streamed to the WebEx servers via VOIP. You must be clear in your process for making the remote presenter LIVE. We use this method. I'll countdown from 5 to 1, when I get to one, I ask the remote presenter to pause for 2 seconds while I mute the conference phone and enable their channel on the mixing board. Once the presenter speaks the audio is captured by the conference phone, sent to the mixing board, and then sent to the record computer which in turn sends the stream to the WebEx servers. This model works great for us and has enable remote presenters from all across the world. This model still enables us to have two presenters and the ability to record the sessions using Camtasia on our record computer.

Also, we regularly host webinars from Australia, Italy, France, Germany, Czech Repbulic, Spain, and other locations in the US using this method. The key is to use a mixing board to route all your audio. In the mixing board model you open up a gamut of audio channels and keep a high degree of control of the final audio stream. I'd guess that most of you would say.. huh, mixing board? Yes, honestly... it's a solid option and doesn't require a significant investment to produce high quality audio. Also, you don't need a audio engineer degree to operate the mixing board. The board we use is very easy to use and we've labeled the board clearly for ease of use.

Ping me if you need some more info..
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